July 30, 2021

Become A Highly-Efficient Organization in Memphis: OpenText vs Azure Document Management Solutions

In the present competitive company scene, any sectors where organizations can enhance efficacy and raise the output should be the first to be addressed.

Document management maybe isn’t the first thing you think of when you ask yourself, “Where can we improve?”

Be that as it may, document management is at the core of your company and back-office processes. Thus, it’s a fantastic starting point for your digital switch-over plan.

Archive cabinets and different tangible systems are unproductive and induce hindrances since important documents become complicated to locate and/or are often misplaced.

This, in turn, creates silos, degrades collaboration, and adds time to activities and operations that could be optimized.

Via document management tools, you could establish a digital, paperless environment where important details are easily attainable and everybody, across teams, have access to the documents they require to function effectively.

Modernization like robotic process automation (RPA) and optical character recognition (OCR) can eliminate the need for by-hand processing, routing, data entry, and storage.

Now, we’re going to share two of the most popular document management platforms: OpenText and Microsoft Azure.

But before we get to our evaluation, let's have a brief look at the main benefits of using document management tools.

The Advantages of Document Management Tools

Let us take a close look at some of the advantages of document management solutions.

Reinforced Efficiency and Productivity

With standard, manual workflows, your workers waste valued assets that could be better committed to processes that accomplish strategic growth goals. With an automated, optimized document management tool, these tedious processes will be eliminated.

Moreover, a document management solution is better equipped to enforce regulatory obligations than tangible configurations, which could quickly become too hard to regulate.

A Centralized Storage Repository

In an all-digital setting, all of your documents and classified data can be kept in a main, safeguarded file storage site.

This allows securing confidential information and routing files to the appropriate persons when they need them much simpler than in standard physical storage methods.

Via the use of a DMS inventory system, searching for the needed records can be accomplished instantly rather than expending a large amount of time searching for concrete documents.

On top of that, with a digital storage platform, coworkers can cooperate and access documents on the road from their smartphones.

Strengthened Data Protection

With higher technological advancement comes a responsibility to ensure that any networks containing confidential records are appropriately protected.

OpenText and Microsoft Azure both offer security features such as two-factor authentication, access controls, and more.

These features can assist your business in strengthening its cybersecurity stance by affirming that only the proper staff members have access to sensitive files and that each and every accessing and modifying of sensitive records have an audit trail.

Lastly, in the event of either a natural catastrophe or a safety incident, via a DMS solution, you can rest assured that your documents have been backed up and can be restored so that your company can continue its mission-critical procedures right away.

Proper Regulatory Compliance

For businesses that work in high-compliance sectors, a document management tool can assist in implementing standards that are stipulated to protect organizations from cyber threats and violating the privacy rights of their customers.

OpenText vs Microsoft Azure Features and Pricing Analysis

	OpenText Documentum	Microsoft Azure
Pricing	By quote	By quote
Deployment	Cloud, SaaS, Web-Based	Cloud, SaaS, Web-Based
Support	Email Phone Chat	Email Phone
Training	In-person Online Documentation	In-person Online Documentation
Features	Access Controls Advanced File Versions Analytics Capture Collaboration Content management File Sharing Governance API Metadata Search Microsoft Office 365 Integration Records Management SAP Payment Automation Security, 2FA, SSO Workflow Automation	Access Controls Analytics Archiving Backups Cloud Storage Collaboration Data Mining File Sharing Governance Messaging Services Microsoft Office 365 Sharepoint Android and iOS Mobile Apps Network Security SAP Payment Automation Security, 2FA, SSO Version Control Workflow Automation

OpenText Overview

OpenText is an Enterprise Content Management (ECM) that allows organizations to gather, store, send, and track the integral workflow of their digital records.

This supplies businesses with greater control of their information in addition to augmenting collaboration across departments. It can be deployed on-premises or in the cloud.

OpenText Pros

Pricing can be expensive but can be adjusted to your particular demands.
For those that want an end-to-end tool, Documentum is a potent platform that can tackle anything you need it to.
ApplicationXtender (AX) provides a scaled-down, build-as-you-go counterpart to the more costly Documentum platform.

OpenText Cons

The UI is relatively complex to grasp at first.
The software requires routine upkeep and upgrades as time passes which could be costly.
You may be required to pay additional functionality add-ons depending on your license.

Microsoft Azure Overview

Microsoft Azure, in contrast to OpenText is a significantly larger cloud solution that serves a diversity of features that facilitates the creation, testing, and deploying applications. As a part of this extensive summary, this can include protected document management and automation.

Azure Pros

The availability and credibility of industry giant, Microsoft as well as its 99.95% Uptime guarantees.
Unparalleled data security empowers you to satisfy various industry standard regulatory requirements.
Pay-as-you-go concept enables you to pick and choose which functionalities you require as well as add new aspects as needed. As a result, it is a great solution for a modest firm, SMB, or perhaps a corporation.

Azure Cons

Demands a great deal of maintenance, management, and supervision.
Higher licensing degrees could become pricey.
To ensure Azure is performing optimally for your company, specialists are necessitated who can configure the platform properly.

How Wave Can Assist You in Enforcing a Document Management Platform in Memphis

While we can all agree that the optimal initial step in advancing your organization's competitive advantage lies in improving and expediting workflows, agreeing on how to make this happen isn’t as easy.

To accomplish your tactical goals, you need the right set of tools that enhance your existing systems and can be integrated easily.

We work with our clients as partners. Working with the organization to analyze the foundational business model, systems, and procedures so we can locate impasses and other sectors where advancements can be achieved conveniently and cost-effectively.

To do this, we use a hybrid set of technology tailored to your individual business requirements and use them to automate your monotonous company workflows around capturing, arranging, and cataloging data.

This includes over 60 industry-accepted ECM and DMS solutions that can assist in automating manual systems, enhance sharing, systematizing, and communication among departments, and ensure that your employees can access the information they need whenever, from wherever.

Want to learn more? Let’s schedule a time to chat.

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